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Blog

Home Uncategorized Shadow IT: What it is, why it exists and the 3 critical ways it puts your organisation at risk
BusinessDigital transformationIT

Shadow IT: What it is, why it exists and the 3 critical ways it puts your organisation at risk

October 8, 2020
Shadow IT: What it is, why it exists and the 3 critical ways it puts your organisation at risk

Did you know Shadow IT represents 30% of an organisation’s security threat?  

In this video, ECLEVA’s CEO Patrick Northcott explains what Shadow IT is, why it exists and the 3 critical ways it puts your organisation at risk.   

Shadow IT exists when employees use software applications and devices that are not under the control of the organisation. It occurs because existing applications are difficult to use or the organisation has not developed clear guidelines around allowable devices and apps. 

Without clear guidelines, Shadow IT will flourish and exposes the organisation to 3 critical risks:  

  1. Increased risk of data loss. When employees are saving and exchanging data in non-approved apps, it bypasses the organisation’s data backup, data recovery and security practices.
  2. The risk of data breaches increases as the organisation has no way no knowing who has access to company data and how that data is being shared and used.
  3. It can breakdown business processes, relieving pain points for some teams but creating bottlenecks for another.

Talk to a technology expert, like ECLEVA to help protect your organisation against Shadow IT.   

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4 tips to help leaders manage Shadow ITOctober 8, 20204 tips to help leaders manage Shadow IT
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In-Workshop
Stage 1: Discover Your Business Challenges

We begin with a short, practical introduction to AI — focused on real business value, not hype — then shift quickly into understanding your organisation.

 

Together, we explore where work feels:

• Slow, manual, or repetitive
• Difficult to scale
• Dependent on workarounds or spreadsheets

• Fragmented across systems or teams

 

This stage uncovers the real operational and process challenges behind day-to-day friction, forming the foundation for meaningful AI opportunities.

Slide
In-Workshop
Stage 2: Prioritise What Matters Most

Not all problems are equal. In this stage, your team collaboratively prioritises the challenges identified, ranking them based on business impact, urgency, and strategic importance.

 

This ensures the workshop stays focused on what truly matters — not theoretical use cases — and that every opportunity we identify is anchored to real, agreed business priorities.

Slide
Post-Workshop
Stage 3: Map AI & Automation Opportunities

Following the session, ECLEVA translates your prioritised challenges into practical AI and automation opportunities that align to your current Microsoft environment, such as:

• Microsoft 365 & Copilot
• Dynamics 365 & Business Central
• Power Platform (Power Apps, Power Automate, Power BI)

 

Each opportunity is assessed using a Value × Ease framework, clearly highlighting:

• Quick wins
• High-impact initiatives
• Opportunities requiring more planning or investment

 

We then present these findings back to your team, walking you through the prioritisation, recommended sequencing, and logical next steps. You’ll receive a clear, visual prioritisation that makes decision-making easy.

Slide
Post-Workshop + Optional Next Phase
Stage 4: Feasibility, Readiness & Next Steps

We complete a high-level feasibility and readiness check, covering:

• Data availability and quality

• System and integration readiness

• Security, governance, and compliance considerations

• Risks, blockers, and any preparation required

 

The outcome is a clear, actionable roadmap outlining recommended next steps, sequencing, and indicative effort.

 

If you choose to proceed, ECLEVA can support you through:

• Detailed solution design

• Proofs of concept or pilots
• Implementation and change enablement

 

Always at your pace, aligned to your goals.

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