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Home Uncategorized Shadow IT: What it is, why it exists and the 3 critical ways it puts your organisation at risk
BusinessDigital transformationIT

Shadow IT: What it is, why it exists and the 3 critical ways it puts your organisation at risk

October 8, 2020
Shadow IT: What it is, why it exists and the 3 critical ways it puts your organisation at risk

Did you know Shadow IT represents 30% of an organisation’s security threat?  

In this video, ECLEVA’s CEO Patrick Northcott explains what Shadow IT is, why it exists and the 3 critical ways it puts your organisation at risk.   

Shadow IT exists when employees use software applications and devices that are not under the control of the organisation. It occurs because existing applications are difficult to use or the organisation has not developed clear guidelines around allowable devices and apps. 

Without clear guidelines, Shadow IT will flourish and exposes the organisation to 3 critical risks:  

  1. Increased risk of data loss. When employees are saving and exchanging data in non-approved apps, it bypasses the organisation’s data backup, data recovery and security practices.
  2. The risk of data breaches increases as the organisation has no way no knowing who has access to company data and how that data is being shared and used.
  3. It can breakdown business processes, relieving pain points for some teams but creating bottlenecks for another.

Talk to a technology expert, like ECLEVA to help protect your organisation against Shadow IT.   

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4 tips to help leaders manage Shadow ITOctober 8, 20204 tips to help leaders manage Shadow IT
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Slide

In-Workshop
Step 1: Discover Your Business Challenges

We begin by exploring the parts of your organisation where work feels slow, repetitive, inefficient or difficult to scale. This includes operational bottlenecks, manual processes, disconnected systems, high-touch workflows, and areas where teams rely heavily on workarounds. The goal is to understand the real challenges behind your daily operations so we can identify processes that are strong candidates for improvement, automation or AI assistance.

Slide
In-Workshop
Step 2: Prioritise What Matters Most

Not all problems are equal. In this stage, your team collaboratively prioritises the challenges identified, ranking them based on business impact, urgency, and strategic importance.

This ensures the workshop stays focused on what truly matters — not theoretical use cases — and that every opportunity we identify is anchored to real, agreed business priorities.

Slide
Post-Workshop
Step 3: Map AI & Automation Opportunities

Following the session, ECLEVA translates your prioritised challenges into practical AI and automation opportunities that align to your current Microsoft environment, such as:

Microsoft 365 & Copilot
Dynamics 365 & Business Central
Power Platform (Power Apps, Power Automate, Power BI)
Each opportunity is assessed using a Value × Ease framework, clearly highlighting:

Quick wins
High-impact initiatives
Opportunities requiring more planning or investment
We then present these findings back to your team, walking you through the prioritisation, recommended sequencing, and logical next steps. You’ll receive a clear, visual prioritisation that makes decision-making easy.

Slide
Post-Workshop + Optional Next Phase
Step 4: Feasibility & Readiness Check

We complete a high-level feasibility and readiness check, covering:

Data availability and quality
System and integration readiness
Security, governance, and compliance considerations
Risks, blockers, and any preparation required
The outcome is a clear, actionable roadmap outlining recommended next steps, sequencing, and indicative effort.

If you choose to proceed, ECLEVA can support you through:

Detailed solution design
Proofs of concept or pilots
Implementation and change enablement
Always at your pace, aligned to your goals.

Slide
LEAVE WITH A CLEAR, ACTIONABLE ROADMAP
Step 5: Recommended Next Steps

At the end of the workshop, we consolidate your insights into a clear, practical set of next steps. This includes prioritized opportunities, suggested sequencing, indicative effort levels and a path that aligns to your goals, technology landscape and operational priorities. You leave with an actionable starting point — something you can share with leadership or use to guide your internal planning.

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